Jay Fire District meetings occur at Jay Firehouse on the 2nd Tuesday of the month at 7 PM

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Volunteer Application

for more information please contact the chiefs 

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REQUEST FOR PROPOSAL FOR A VOCATIONAL 1500/1000 PUMPING FIRE APPARATUS

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Date of Issuance: April 29, 2024

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Issued by: Jay Fire District, 13029 NYS Route 9N, PO Box 183, Jay, NY 12941

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Scope of Work: The Jay Fire District (hereafter “District”), New York is now accepting sealed bid proposals for the construction of a Vocational Pumping Fire Apparatus per the bid specifications. These specifications are considered the minimum standards for this project. 

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Proposal Evaluation & Rejection or Acceptance of Proposals:  The District reserves the right to consider proposals for 60 days after receipt thereof, and further reserves the right to reject any or all proposals, waive any defects, informalities, and minor irregularities to accept exemptions to these specifications and make such awards or act otherwise as it alone may deem in its best interest. Additional information may be requested prior to final selection. No substantive changes will be allowed after the submission of the proposals. The District assumes no liability for the costs incurred by a company in preparing its proposal in response to this RFP.  The District reserves the right to reject any or all proposals.  Companies that have submitted acceptable responses will be notified of contractor selection by letter after the final determination has been made. The Company shall carefully examine the RFP for the work contemplated.  The submission of a Proposal shall be conclusive evidence that the Company has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished, the difficulties to be encountered, and to the requirements of the Proposal, RFP, and other Contract Documents. By participation in this RFP process, Proposer agrees to hold harmless the District, it officers, employees and consultants from all claims, liabilities and costs related to all aspects of the selection process.

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Due Date: Written sealed proposals are due and will be opened Tuesday June 11, 2024 at 7 PM EST at the Jay Fire Station, 13029 NYS Route 9N, PO Box 183, Jay, NY 12941. Bid will be awarded July 17, 2024.

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Questions:  Please submit questions via email to chief@jaynyfire.com (Chief Jamie Coolidge).

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Proposal Format: Proposals are encouraged to be concise and must include, but are not limited to the following:

1. Letter of Transmittal and two copies of the proposal if sent through the mail. If sent electronically, all documents shall be in PDF format.

2. Proposed scope of apparatus equipment.

3. Price and signature by authorized representative for the firm (financing proposals will be required at a later day).

4. A brief description of your firm’s history and experience with building fire apparatus. If your firm intends to partner with another company, also provide pertinent information on the subcontractor.

5. A work history of up to five (5) similar projects within the last 3 years showing for each:

   • A. Name, address and phone number for each client.

   • B. Brief project description.

   • C. Statement as to whether project was completed on time and within budget.

6. Evidence of Insurance.

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LIMITATIONS OF LIABILITY The Jay Fire District, New York assumes no responsibility and liability for costs incurred by parties responding to this Invitation to Bid or responding to any further requests for interviews, additional data, etc., prior to the issuance of the contract.

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Specifications for the vehicle can be found here:
Jay Vehicle Specs

Downloadable format of this document can be found here:

REQUEST FOR PROPOSAL FOR A VOCATIONAL PUMPING FIRE APPARATUS